We all have the same 24 hours, but some people seem to get twice as much done. The secret? They offload the boring stuff to AI. Here are the tools that act as your digital executive assistant.
1. Notion AI
If you use Notion, enabling its AI features is a no-brainer. Notion AI can summarize your meeting notes, brainstorm ideas for your next project, fix your grammar, and even translate text—all without leaving your workspace.
2. Otter.ai / Fireflies.ai
Stop taking notes during meetings. Otter and Fireflies join your Zoom/Teams/Google Meet calls, transcribe everything in real-time, and send you a bulleted summary of action items afterwards. You can focus on the conversation, not the keyboard.
3. Motion
Motion uses AI to plan your day automatically. You feed it your tasks and deadlines, and it builds a perfectly optimized schedule, reshuffling priorities if a meeting runs late or a new urgent task pops up.
4. Goblin.tools
A hidden gem for neurodivergent folks or anyone overwhelmed by big tasks. Goblin.tools breaks down complex tasks (like "Plan a Wedding") into bite-sized, manageable steps automatically.
Why Productivity AI Matters
It reduces decision fatigue. Instead of wondering "what should I do next?" or "what did we agree on in that meeting?", AI gives you the answers instantly so you can stay in flow.
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